Large hauls can feel overwhelming. Tracking multiple items, sellers, and statuses is a complex task. The Hoobuy Spreadsheet is your ultimate control center, turning chaos into clarity. Here’s how to use it effectively.
The Core Advantage: Centralized Tracking
Instead of scattered notes or countless browser tabs, the spreadsheet consolidates every detail of your multi-item order into one, powerful document. This single source of truth is key to managing the entire process, from purchase to your doorstep.
Structuring Your Spreadsheet for Success
Organize columns to capture the critical journey of each item. A recommended structure includes:
| Column | Purpose | Data Example |
|---|---|---|
| Item / Link | Product description and source link. | Men's Casual Jacket, [URL] |
| Seller / Agent Note | Track where you bought it and any special instructions. | Store_ABC, "Size M, Navy Blue" |
| Price (¥) | Item cost and domestic shipping. | 150 + 10 |
| QC Status | The most crucial column. Use statuses like: Ordered, Arrived Warehouse, QC Photos Received, GL (Green Light), RL (Red Light), Exchanged. | QC Photos Received |
| Warehouse Weight (g) | Actual weight from Hoobuy's warehouse. Critical for shipping cost. | 450g |
| Expected Delivery Date | Estimate based on shipping line chosen. | 2024-10-25 |
Key Workflow: Managing QC Statuses
This is the heart of haul control. Systematically update the QC Status
Filtering by this column lets you instantly see which items are ready to ship and which need attention.
Calculating Costs and Making Shipping Decisions
Use the Warehouse Weight
Visibility and Forecasting
The Expected Delivery Date