For every savvy shopper using a parcel forwarding service, meticulous record-keeping is your strongest shield. Transparently documenting every packaging change and weight adjustment verifies shipping costs and protects your financial interests. Here’s your definitive guide to doing it right.
Carriers charge based on final dimensional weight (DIM)actual weight—whichever is greater. An unrecorded change can lead to unexpected charges. Your log serves as an undeniable audit trail, ensuring you only pay for what you ship.
Key Benefit:
Create a simple spreadsheet or document for every package entering your USFANS warehouse. Capture these critical data points:
1
Notification is Key
Upon receiving your item, a forwarder should provide an initial photo and measurement. Verify this against the retailer's details immediately.
2
Authorize & Document Changes
If you request repackaging or consolidation, require pre-approval of the new estimated dimensions and weight. Treat this as a formal change order.
3
Final Verification Before Shipping
Before you pay for shipping, the final, post-repack weight and dimensions must be clearly communicated. This is the figure that must match your invoice.
Notification is Key
Upon receiving your item, a forwarder should provide an initial photo and measurement. Verify this against the retailer's details immediately.
Authorize & Document Changes
If you request repackaging or consolidation, require pre-approval of the new estimated dimensions and weight. Treat this as a formal change order.
Final Verification Before Shipping
Before you pay for shipping, the final, post-repack weight and dimensions must be clearly communicated. This is the figure that must match your invoice.
Transparency isn't automatic; it's a practice. By insisting on detailed logs and photographic evidence at each stage, you transform from a passive customer into an informed consumer.
Make this logging process a standard operating procedure for every single package. It takes mere minutes but can save you significant money and conflict, ensuring your trust in the forwarding process is well-placed and your financial interests are secured.